Family admin

Medication is now managed in OWNA

From Monday 21 September 2026, medication records are created in the OWNA app rather than on this page. Please submit a record before you hand any medication to an educator.

The online medication form has been replaced.

Medication records now sit alongside the rest of your child's information in OWNA, where educators can see them on the day and record each dose as it is given. The record must be created by a parent, guardian or authorised person listed on your child's account.

Please allow a few minutes at drop-off the first time you do this, and speak to an educator if you need a hand.

Before you start

What we need with the medication

These requirements have not changed. Medication cannot be administered without them.

Prescription medicine

Medication must be in its original packaging and clearly labelled with a pharmacy prescription sticker showing:

  • Your child's name
  • The prescribed dosage
  • The medication's use-by date
  • Details of the prescribing doctor

Non-prescription medication

For anything not prescribed — paracetamol, saline solution, cold medicine and similar — we require a doctor's certificate or note confirming that the preschool may administer it.

Please bring the note with the medication, and photograph it when you create the record.

A photo of the label

Please attach a photograph of the pharmacy prescription label to the record. It lets educators confirm the dosage and expiry against the packaging before each dose.

Photographs of a doctor's note or medical plan can be attached the same way.

In the OWNA app

Creating a medication record

A medication record is created from your child's menu in the OWNA parent app.

1

Open the menu and select your child

Tap the hamburger menu at the top left of the app, then select the child the medication is for.

2

Open the Child Menu

Tap the three-dot icon at the right to open the Child Menu.

OWNA app: the three-dot Child Menu
3

Select Create Medication Report

Choose Create Medication Report from the menu.

OWNA app: Create Medication Report
4

Enter the medication details

Record the name of the medication, the reason it is being given, when it was last administered, and the expiry date shown on the packaging.

OWNA app: the medication details form
5

Tick recurring if it is ongoing

Tick the recurring box if the medication needs to be given each time your child attends, rather than on a single day.

OWNA app: the recurring option
6

Attach a photograph of the label

Add a photograph of the pharmacy prescription label, or of the doctor's note for non-prescription medication.

OWNA app: attaching a photograph
7

Submit the record and hand over the medication

Submitting the record notifies the educators in your child's room and our office. Please give the medication to an educator directly — never leave it in a bag or locker.

Screens shown are from the OWNA parent app.

At the service

What happens once you submit

Educators are notified

Your record generates a notification for staff, an email to the service inbox, and an entry in the Medication Today dashboard for the day.

Each dose is recorded and witnessed

The educator administering the medication records the dose in OWNA and obtains a second educator's witness signature, as required.

Notes and photographs are added

Educators can add notes or photographs to the record to document a reaction, an error, or anything else you should know about.

Medication returned to you

When medication is handed back to your family, that is noted in the record so the history stays complete.

Asthma, anaphylaxis and other long-term plans

Medical management plans for ongoing conditions continue to follow our current process and are not submitted through OWNA. Please speak with our office if your child's plan needs updating.

Not sure how to submit a record? Ask us at the door.

An educator can walk you through it at drop-off, or our office can talk you through it over the phone.

Using the OWNA app Contact our office